The HSO is seeking community-minded individuals looking to make a lasting impact in Crook County and Prineville. HSO needs your help connecting with the community and engaging them to participate in moving the capital campaign forward for the desperately needed new facility. We are looking to assemble two committees to make this a small, manageable, and meaningful commitment by our valued volunteer members!
If you love helping the community where you live and work, want to help people and their pets, are business savvy, and are more of an extravert than an introvert, than we have the committee for you! If this is you, please visit the Fundraising and Outreach Committee information.
If you have a mind for numbers, are comfortable working within a team and expressing professional opinions based on your knowledge and skills, love animals, and want to contribute to your community, than the Finance and Budget Committee might be for you!
Both have an anticipated time estimate of 5-15 hours per month which is flexible based on your interest and availability to help.
Below is a working copy of volunteer committee member expectations and application (at bottom of this page). If you’re interested, please apply today! Construction is slated to begin in Spring 2024 and there is no time to waste.
Fundraising and Outreach Committee
Skills, Attributes, and Pre-Requisites:
- Commitment to the vision, mission, and goals of the HSO
- Sincere interest and related experience with humane education and community events
- Sincere interest and related experience with fundraising activity
- Time and energy to contribute as a volunteer to the Committee and related tasks, events and activities
- Must be comfortable interacting with the public
- An ability to confidently solicit goods and/or monetary donations on behalf of the HSO
- Willingness to work as a team towards a common goal
- Project management skills
- Organization and attention to detail
- Willingness to adapt and accept change
Roles and Responsibilities:
- Provide creative and respectful input to deliberations of the Committee
- Be continually aware of actions which could impact the reputation of the organization or the outcomes of the Committee’s work
- Engage in all aspects of the event or education plan, including marketing, personal solicitation and execution of events
- Capability to assist with planning and executing of HSO events including, but not limited to: adoption events, fundraising events such as Casino Night or the Golf Tournament, outreach and educational events, raffle ticket sales, securing donation items for auctions, soliciting event sponsorships, running key components of fundraisers with guidance from the Executive Director, and other duties
- Engage in all aspects of the fundraising plan, including marketing, personal solicitation and execution of events
- Help to identify new community opportunities, prospects, and potential donors
- Report activities and communicate to the Committee Chair/HSO Board of Directors
Time Commitment:
- Attend a majority of meetings set by the committee or board
- Members may also be asked to assist with special shelter and fundraising events
- Allocation of time to attend community events, workshops and other educational programs
- A basic estimate of 5-15 hours per month should be expected including attendance of meetings, promoting events, and attending events. Meeting attendance is important; however, it is understood that due to conflicts meeting absences will occur.
Finance and Budget Committee
Skills, Attributes, and Pre-Requisites:- Ability to understand financial statements, experience in creating budgets, and knowledge of Commitment to the vision, mission, and goals of the HSO
- Sincere interest and related experience with finance and budgetary concerns
- Time and energy to contribute as a volunteer to the Committee and related tasks, events and activities
- Willingness to work as a team towards a common goal
- Project management skills
- Organization and attention to detail
- Willingness to adapt and accept change
Roles and Responsibilities:
- Provide creative and respectful input to deliberations of the Committee
- Be continually aware of actions which could impact the reputation of the organization or the outcomes of the Committee’s work
- Report activities and communicate to the Finance Committee Chair/Board Treasurer. Follow all reporting requirements as related to each event
- Provide direction for the entire Board for fiscal responsibility.
- Regularly review the organization’s revenues and expenditures, balance sheet, investments and other matters related to its continued solvency.
- Ensure that organizational funds are spent appropriately.
- Ensure the preparation of an annual audit, tax form (990), and audited Financial Statements.
- Approve the annual budget and submit it to the full Board for approval.
- Oversee the maintenance of organizational-wide assets, including prudent management of organizational investments.
- Implement and maintain appropriate risk management measures such as proper insurance coverage.
Time Commitment:
- Attend a majority of meetings set by the committee or board
- Members may also be asked to assist with special shelter and fundraising events
- A basic commitment of 5-10 hours per month should be expected
- Completing work assignment in a timely fashion is critical to keeping the committee’s deliverables on track and the work of the HSO moving forward. Meeting attendance is important; however, it is understood that due to conflicts meeting absences will occur.
THANK YOU FOR REACHING OUT TO MAKE A DIFFERENCE IN YOUR COMMUNITY FOR DECADES TO COME!
